Transaction Coordinator

What is a Transaction Coordinator?

A Transaction Coordinator is responsible for managing the administrative and compliance tasks involved in a real estate transaction, ensuring all documentation, deadlines, and communication between buyers, sellers, agents, and escrow are handled accurately from contract to close. They serve as the organizational backbone of the transaction process, keeping all parties informed and on track throughout every stage of the deal. This role requires exceptional attention to detail, strong knowledge of real estate contracts and procedures, and the ability to manage multiple transactions simultaneously under tight deadlines.

Average Monthly Employment Cost (with Benefits)

Average Annual Employment Cost (with Benefits)

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Social Media Manager Job Description

We are looking for a highly organized and detail-oriented Transaction Coordinator to support our real estate team. In this role, you will oversee the administrative side of each transaction from the moment a contract is executed through to closing day; ensuring nothing falls through the cracks, all deadlines are met, and every party involved has a smooth and stress-free experience. If you thrive in a fast-paced environment, have a strong command of real estate paperwork, and take pride in keeping things running seamlessly behind the scenes, we want to hear from you.

In this role, you will: 

• Manage transaction files from contract to close: Open and maintain complete, compliant transaction files for each deal, tracking all required documents, contingency dates, and closing timelines with precision.
• Coordinate communication between all parties: Serve as the central point of contact for buyers, sellers, agents, lenders, escrow officers, and inspectors — facilitating timely and clear communication throughout the transaction.
• Track and manage deadlines and contingencies: Monitor all contract deadlines including inspection periods, loan contingencies, and closing dates, proactively following up to ensure nothing is missed or delayed.
• Prepare and review transaction documents: Assist in the preparation, review, and distribution of contracts, addenda, disclosures, and other required paperwork in compliance with local real estate regulations.
• Liaise with escrow and title companies: Coordinate with escrow and title officers to ensure all documentation is submitted on time and that the closing process proceeds without issue.
• Update and maintain CRM and transaction management systems: Keep all transaction data, notes, and statuses current in platforms such as Dotloop, Skyslope, or similar tools to ensure full visibility across the team.

Essential Skills & Qualifications:

• Proven experience: Demonstrated experience as a Transaction Coordinator, real estate assistant, or in a similar administrative role within a real estate environment.
• Real estate knowledge: Strong understanding of real estate contracts, transaction timelines, disclosure requirements, and escrow processes.
• Attention to detail: Exceptional ability to review documents carefully, catch errors, and ensure full compliance at every stage of the transaction.
• Communication skills: Clear and professional written and verbal communication, with the ability to manage multiple stakeholders and keep everyone aligned throughout the process.
• Technology proficiency: Comfortable working with transaction management platforms, CRM systems, e-signature tools (e.g., DocuSign), and standard productivity software.

Preferred Qualifications:

• Real estate license: A valid real estate license or relevant certification is an advantage, though not required for this role.
• Experience with transaction platforms: Familiarity with tools such as Dotloop, Skyslope, or Command for managing transaction files and compliance checklists.
• Multilingual proficiency: Ability to communicate in multiple languages to better serve buyers and sellers from diverse backgrounds.